Over the next few months I will be writing about the five things you should expect from your DME company. I have broken it down into segments because who has time to read a novel? Over the past 20 years I have had the opportunity to serve several segments of the professional care market (skilled nursing facilities, hospitals, hospices, etc.), and I believe that there are five critical components to a successful DME partnership: Service, transparency, cleanliness, a true partnership mindset, and experience. This month I will focus on service.
Service seems like a no-brainer right? However, I have found in my discussions with many professional care agencies that they are underserved and they don’t even know it. We (as humans) get used to our circumstances. Often the mediocrity that we hate becomes the standard we expect. The bottom line is you don’t have to settle with mediocre service! Your building/agency demands a certain level of service from your staff to maintain the quality experience required by your customers. A DME company should be an extension of these expectations. I believe there are three basic pillars of service that should be a minimum for any DME company: Timeliness, education, and professionalism. All DME companies should offer 24/7/365 service to accommodate late or weekend admits, afterhours tech support or emergencies, and should be able to accommodate reasonable time requests. Your DME partner needs to understand that your ability to perform timely admits often depends on their ability to provide timely service. Timely service is a key indicator of how your DME partner views your relationship.
We are the experts in DME. When you call we should be able to help your staff choose the right product for your patient and help them understand how to use it. If your DME partner is doing a quick drop off and not performing the education portion of the delivery, or you are constantly being upsold to a more expensive unit, you are being short-changed. It is our responsibility to set-up the equipment, educate the patient/caregiver, and give a return demonstration to ensure it will be used properly. This isn’t just a perk. It’s a requirement by our accreditation body. Isn’t this why you outsource your DME?
Finally, your DME partner is an extension of your brand. They should look and act the part. What do your patients and families say about the staff that delivers their equipment? A large component of our service is patient (and patient family) interaction. In fact, it may be the most important. We train our drivers to make a positive impact on those whose lives we touch. We may be the only human contact they have that day. We may also have an opportunity to bring someone in a bad situation a bit of levity. This is the compassionate side of what we do, and it’s exactly what you should expect from your DME partner.
Service seems like such a basic concept. Every vendor knocking on your door (begging for your business) will proclaim that theirs is the highest level of service available. There are some amazing DME companies out there that do provide excellent customer service. Are you contracting with them? If you’re not sure ask for the full list of their existing clients including branches and facilities, and call their customers. A great DME company will not worry about which customers you call because all will say the same thing…“They Rock!” I hope you all have a great December a Merry Christmas, and a Happy New Year. Look for more next month!